2017 Australasian HIV & AIDS Conference joint with 2017 Australasian Sexual Health Conference National Convention Centre Canberra 6 – 9 November 2017

HIV&AIDS Abstract Guidelines


Abstract Submissions are now CLOSED


Abstract Guidelines PDF
Research-Based Abstract Template
Practice Based Abstract Template


The Committee are proud to advise for the first time in 2017 that there is a new abstract option for applicants who want to submit PRACTICE-BASED analyses. This new option is designed to allow delegates to report on projects that are not research-driven but are critical reflections on policy and practice, including clinical practice, education, health promotion and service delivery. In all cases we are looking for analyses and projects that are completed and have concrete results to report. The practice-based abstract template asks delegates to describe the analysis and argument used, and then specify outcomes, results and implications for policy and practice. We encourage our community, nursing, policy, health promotion and other colleagues to try the new template and submit abstracts before the deadline: 18 June 2017.


In order for your presentation to be considered, abstract guidelines must be followed as closely as possible. Please ensure that the presenting author completes the abstract submission. Abstracts must be submitted by the deadline of Sunday 18 June 2017.

Authors should state a preference for oral or poster presentation, and address the abstract to one of the conference themes below.

Conference Themes for Presentations:

Includes themes of: Theme A, Theme B, Theme C and Theme D. Clarification of each theme is below.

Abstract submissions are encouraged from and about groups most affected by HIV and related infections including but not limited to:

  • Aboriginal and Torres Strait Islander and Global Indigenous Populations
  • People living with HIV (PLHIV)
  • Gay identified and other men who have sex with men (MSM)
  • Migrant and refugee populations
  • Women
  • People with transgender experience
  • Children and young people
  • People who inject drugs
  • Sex workers

We encourage submission in HIV, co-infection, HTLV-1 and related infections

Theme A: Understanding and identifying HIV and related infections: Basic Science,
Biology and Pathogenesis.

This theme explores fundamentals of HIV and
laboratory based research and practice. Areas
of focus include the translation of basic
research to clinical and laboratory based
practice in Australia and the Region.
• Mechanisms of viral replication
• Viral diversity and bioinformatics
• Virus – host interactions in productive or
restricted infection
• Viral latency and reservoirs
• Immunology and pathogenesis
• Biomarkers of disease outcome
• Drug development
• Vaccines (therapeutic and prophylactic)
• Immune-based therapies
• Microbicides and Biomedical prevention strategies
• Gene therapy
• Diagnostics
• Community perspectives on
Theme B: Managing HIV and related infections: Clinical engagement between the
patient and clinical workforce.

This theme highlights the clinical management
of HIV, through presenting latest research
findings relating to the diagnosis and treatment.
• Natural history, course of infection and
• HIV-associated diseases and related infections
• Antiviral therapy and its complications
• Clinical trials
• Delivery of care/clinic-based cascade of care
• Nursing
• Clinical management of PrEP
• Workforce issues and professional practice
• Costing and health economics studies related to clinical practice
• Community perspectives on clinical practice
Theme C: Preventing HIV and related
infections: Epidemiology and Prevention in
the Australasian Region.

This theme explores the range of prevention
initiatives from behavioural and social research
to biomedical preventions and includes
epidemiological and surveillance research
aimed at understanding HIV for prevention purposes in the Australian Region.
• HIV epidemiology
• HIV surveillance, monitoring and estimates
• Population-level diagnosis and care cascades
• Social and behavioural research into reducing the transmission, stigma and impact of HIV
• PrEP as prevention
• Treatment as prevention
• Health promotion and community education
• Costing and health economics studies related to prevention
• Implementation research
• Community perspectives on prevention

Theme D: Social, Political and Cultural
Aspects of HIV and related infections in the
Australasian Region.

This theme examines the issues and experiences
shaping the lives of populations affected by HIV
and related infections in Australia and the region,
particularly social, political and cultural aspects.
This theme aims to integrate diverse perspectives
on these issues, particularly in social research, policy analysis and
community advocacy.
• National and regional policy frameworks
• Social, political and cultural aspects of implementation
• Enabling environments
• Rights-based approaches
• Ethical and cultural issues
• Criminalisation and legal issues
• Stigma and discrimination
• Rural and regional issues in Australia
• Migration and mobility issues in Australia and the region
• Community perspectives on social, political and cultural aspects

Presentation Type

Presentation TypeTime AllocationExplanation
RESEARCH BASED ORAL PRESENTATION12 minutes presentation and
3 minutes question time
Oral presentations on original research findings, case studies, completed projects and theoretical analyses. Presentations should be well structured, rigorous and demonstrate a novel contribution to knowledge.
*NEW IN 2017*
12 minutes presentation and
3 minutes question time
Oral presentations analysing issues and solutions to problems in clinical practice, community engagement, education, health promotion and policy. Presentations should be well structured, rigorous and demonstrate a novel contribution to knowledge.
POSTER PRESENTATIONPermanently displayed during
the conference
Posters will be displayed within the exhibition and catering area. A number of top ranked posters in each theme will be allocated a 6 minute oral presentation (4 minute presentation and 2 minutes question time) in rapid fire sessions.
CASE PRESENTATION 12 minutes presentation and
3 minutes question time
These presentations will take place in the case
presentation breakfast.
the Conference
Work that would be more effectively displayed
as an exhibit or resource rather than a poster
or presentation which could use multi-media

Abstract Preparation Guidelines for all Presentations:

All abstracts must:

  • Use Arial 12 point type only
  • Use single spacing only
  • Format – Microsoft Word (.doc) file only
  • Leave one line between paragraphs
  • Specify all abbreviations in full at the first mention, followed by the abbreviation in parentheses, thereafter abbreviation only should be used
  • Be written in English
  • Check abstract thoroughly for spelling and grammar
  • Do not include references

NOTE: There are two (2) abstract template options
RESEARCH BASED Abstract Template
PRACTICE BASED Abstract Template

All abstracts must include:

TITLE: in BOLD at the top of the abstract


  • Principal author to appear first
  • Underline the name of the author who will be presenting the paper
  • Use surname followed by initials (do not use full stops or commas between surname and initials)
  • Omit degrees and titles
  • Include affiliations for each author. Use superscript numbering after the author’s name to indicate affiliations


BODY OF ABSTRACT: maximum 300 words, with following headings:

  • Background: study objectives, hypothesis tested, or description of problem
  • Methods: method used or approach taken (e.g. study population, data collection methods, statistical analyses and/or theoretical approach)
  • Results: in summarised form, must include data (e.g. statistics or qualitative data) but do not include tables, graphs or pictures. Include results/outcomes and results of statistical tests such a p values, odds or hazard ratios and confidence intervals.
  • Conclusion: description of main outcomes and implications of the study. Highlight the novelty of findings and how they contribute to evidence-based practice. Include knowledge or insight that conference attendees will gain from the presentation, explanation of how conference attendees can apply the skills and/or knowledge within their communities and how the study contributes to evidence-based knowledge



BODY OF ABSTRACT: maximum 300 words, submissions may use the Background/Method/Results /Conclusion format from the research based abstract OR the following headings:

  • Background/Approach: outline objectives or description of problem and approach taken
  • Analysis/Argument: outline the main arguments and analysis
  • Outcomes/Results: Include concrete observations and findings, based on completed work, but do not include tables, graphs or pictures
  • Conclusion/Applications: describe the main outcomes and applications to practice. Highlight the novelty of the analysis and how it contributes to evidence-based practice

Note: If the body of the abstract is more than 300 words it will be sent back to be revised. Sample abstracts are available on the website. The 300 is not inclusive of the disclosure of interest.



The Australasian Society for HIV Medicine, Viral Hepatitis & Sexual Health Medicine recognises the considerable contribution that industry partners make to professional and research activities. We also recognise the need for transparency of disclosure of potential conflicts of interest by acknowledging these relationships in publications and presentations.

For an example of a disclosure of interest statement please see below:

“The Melon Institute and Metabolism Corp are funded by the University of Oxbridge, UK. No pharmaceutical grants were received in the development of this study”

Note: If accepted into the program you will be requested to include a disclosure of interest slide into your presentation or include such statements in your poster.


Selection Criteria:

Abstracts will be favoured at review if they incorporate

  • Completed rather than future work
  • Original data of high quality
  • An analysis that extends existing knowledge
  • Clarity of methodology, analysis and presentation of results
  • Specific rather than general finding

In balancing the program the committee may require authors to present their work in an alternate format (e.g. as a poster rather than oral presentation).

Note: We encourage abstracts based on Indigenous issues be presented by Indigenous persons, or an Indigenous co-presenter be included. If this is not possible, please include some information as to whether any member of the indigenous community in which the research is based was involved in development of the research protocol or in conducting the research.

Abstract Submission:

Abstracts must be submitted electronically through the online abstract submission site. You will be required to enter:

  • Preferred theme
  • Preferred presentation type
  • Authors’ names (indicate presenting author and contact details – address, telephone and email). Note: Abstract presenters will be required to fund their own attendance at the conference and should not submit an abstract if this is not possible. Scholarships are available and preference will be given to those who do submit abstracts, however authors should ensure they are able to fund their own travel if need be
  • Authors’ affiliations
  • Abstract title
  • Abstract as a word document (maximum 300 words) plus a disclosure of interest statement
  • Short biography of presenter (maximum 50 words). This information will be used by the session chair for introduction purposes and may be published in conference literature
  • Special audio visual requirements

Please contact the Conference Secretariat if you are unable to lodge your abstract via the website or if you have any queries. By submitting an abstract all authors agree to release the licence to the Conference organisers and give permission to publish the abstract in the conference handbook and on the website and, in so doing, certify that the abstract is original work.

Conference Registration:

Abstract presenters will be required to fund their own attendance at the conference and should not submit an abstract if this is not possible.

All presenters (including posters) will be required to register for the conference by Sunday 3 September 2017. It will be assumed that any presenter not registered by this date has withdrawn from the program and their abstract will be removed from the handbook.

Disclaimer: The committee may place your presentation within another theme while developing the best fit sessions.